Privacy Policy

At our company, your privacy and the protection of your data is our top priority. All data collected, both personal and non-personal, is protected with the highest global standards. This policy is fully compliant with the European General Data Protection Regulation (GDPR), as well as related laws and regulations.

1. Information about the Collection of Personal Data and Contact Details of the Person Responsible

1.1 We are pleased that you are using our application (hereinafter "app"). In the following, we inform you about the handling of your personal data when using our app. Personal data is all data with which you can be personally identified.

1.2 Responsible for data processing regarding this app within the meaning of the General Data Protection Regulation (GDPR) is Swiftmill UG(haftungsbeschränkt), Holzhofallee 21, 64295 Darmstadt, Germany, represented by the Managing Director Johannes Seidel, Tel.: 049178/1528553 , Email: johannes@swiftmill.io. The person responsible for the processing of personal data is the natural or legal person who alone or jointly with others decides on the purposes and means of the processing of personal data.

2. Your Consent

You will always have the choice whether to give us permission to process your information or not. By agreeing to this privacy policy and providing us with your personal information, you consent to us processing said information as described in this privacy policy.

3. Data Processing

3.1 General Information

For the processing of contracts concluded via the app, we work together with the following service provider(s), who support us in whole or in part in the implementation of concluded contracts. Certain personal data is transmitted to these service providers in accordance with the following information.

3.2 Microsoft Azure OpenAI for Analyzing

We use OpenAI Azure services for AI recommendations withinour app. The data processing is handled on servers located in Europe to ensure compliance with the GDPR. The information you provide when using image processing features within the app may be transmitted to OpenAI Azure, which processes this data on our behalf. The legal basis for this data processing is Article 6(1)(b) GDPR, as it is necessary for the performance of the contract between you and us. We have ensured that OpenAI Azure adheres to strict data protection standards and have signed a data processing agreement that includes standard contractual clauses to safeguard your personal data.

Further information on data protection by OpenAI via Microsoft Azure can be found here: Microsoft Privacy Statement.

3.3 Email Collection During Signup

When you sign up for our service, we collect your email address. This is necessary for account creation, authentication, and to provide you with important information about your account and our services. We process this data based on Article 6(1)(b) GDPR, as it is necessary for the performance of the contract between you and us.

Your email address may be used for:

Account verification and security
Sending important notifications about your account or our service
Responding to your inquiries or support requests
Sending newsletters or marketing communications (if you have opted in)

You can manage your email preferences and opt out of non-essential communications at any time through your account settings or by contacting us directly.

4. Retention of Information

We retain your information as long as this is necessary to provide you with our services. All personal identifiable information will be deleted when you inform us you wish to stop using our services (e.g. by deleting your account), when your subscription expires, or when you explicitly request us to delete it. Once your request has been submitted and confirmed, your information will be deleted within 14 days.

5. Rights of the Data Subject

5.1 The applicable data protection law grants you comprehensive data subject rights (rights to information and intervention) vis-à-vis the person responsible for the processing of your personal data, about which we will inform you below:

Right to information
Right to rectification
Right to deletion
Right to restriction of processing
Right to information
Right to data portability
Right to revoke granted consent
Right to lodge a complaint

5.2 Right to Object

If we process your personal data on the basis of a balancing of interests, you have the right at any time to object to this processing for reasons resulting from your particular situation with effect for the future.

If you exercise your right to object, we will stop the processing of the data involved. However, further processing remains reserved if we can prove comprehensive reasons for processing that override your interests, fundamental rights and fundamental freedoms, or if the processing is for the certification, exercise or defense of legal claims.

If your personal data is processed by us for direct advertising purposes, you have the right to object at any time to the processing of your personal data for the purposes of such advertising. If you exercise your right to object, we will stop the processing of the data involved for direct marketing purposes.

6. Security of Your Information

We take various measures to protect your data to the best of our abilities. This includes the use of security software, TLS secured connections, and industry-standard internet security protocols.

7. Changes to This Policy

We reserve the right to make changes to our privacy policy. When this happens, you will be notified at least two weeks in advance of the changes taking effect. If you do not agree with the new policy, you are free to withdraw your consent within the given time period.

8. Contact

If you have any questions about our privacy policy, have a comment about it, wish to talk about the enforcement of our policy or want to otherwise discuss our privacy policy, you may reach out to us via the following e-mail address: [Your contact email]